NATIONAL AND INTERNATIONAL SEMINARS DIVISION
GUIDELINES FOR AWARD OF SEMINAR GRANT

The ICSSR in its endeavour to encourage dialogue and discussion on important issues of social science relevance, promotes and provides full or partial financial assistance to organize National and International seminars/ conferences in India. 

1. General Guidelines

1.1 Objectives of the Scheme are as under:

1.1.1. To provide full or partial financial assistance for organizing seminars/ conferences on themes of contemporary relevance in different disciplines of social science and interdisciplinary social science areas with national or international participation and perspective.

1.1.2. To organize Collaborative Seminars on themes of social sciences that involves socially relevant and policy-oriented issues.

1.1.3. To support seminars/ conferences which would initiate and encourage policy oriented debates and discussions. These seminars must facilitate exchange of views among research scholars and should contribute to and enhance the quality of existing social science research.

1.1.4. To promote seminar activities in backward, moffusil and neglected areas and encourage scholars from special categories like SC and ST. 

1.2. Scope of the Proposal:

1.2.1. The theme of the National or International seminar / conference proposal must be within purview of social sciences. The proposals that do not have significant social science content and perspective shall not be considered.

1.2.2. The proposals on relevant social science themes should be focused, coherent and realistic in their coverage and scope. The academic background of the convener and paper presenters must be in conformity with the theme of the proposed seminar. The paper presenters and key speakers must be largely social science researchers and academicians. 

1.2.3. The Concept Note must specify (a) the sub-themes (b) the research questions being addressed in the seminar and (c) possible contribution of the seminar outcome to the existing body of social science research. 

1.3. Nature of Seminar Proposals:

Seminar proposals may fall under the following three categories:

1.31. National Seminar: The proposals should be well-conceived on themes of significant social science concerns inviting broad, interdisciplinary and national level participation and debate. Such seminars should involve participation of scholars from within India. The ICSSR may ordinarily provide a grant of Rs.1 lakh to Rs.5 lakhs for a national seminar proposal, the actual amount will depend on the quality of the proposal, its location and number of participants.

1.32. International Conference: The proposals should be well-conceived and well-planned with confirmations from the foreign paper writers before applying for grant. They must focus on debate and discussions on themes of research priorities and issues with international perspective and participation. Such seminars must involve significant participation of scholars from outside India. Only those proposals will be considered in international category that have a fair number of confirmations of foreign paper writers. The proposal must also justify the need for the international participants. The ICSSR may ordinarily provide a grant of Rs. 2 lakhs to Rs.10 Lakhs for an international seminar proposal.

1.33. Collaborative Seminar: ICSSR shall consider proposals for joint seminars or pro-actively seek collaborations on policy-oriented / socially relevant issues of national or international importance with government departments or research-oriented centres of repute. The ICSSR may consider a grant of Rs. 2 lakhs to Rs.10 Lakhs for a collaborative seminar proposal. 

2. Eligibility Criteria for Award

2.1. The organizing institution, to which the grant shall released, should be from either of the following categories:
• a public funded university/college recognized by the UGC
• a public funded research institute or ICSSR research institute
• a social science discipline based Association subject to its fulfilling criteria:
                                         i. proper registration
                                         ii. audited statement for three years
                                        iii. life membership of at least 200
2.2. An applicant is an individual scholar applying through his/her Institution, he/she can apply only once in two years.

3. How to Apply

3.1. The seminar proposals should be submitted in prescribed format, complete with all the five annexures. Only complete proposals shall be processed.

3.2. Two copies of the proposal, complete with all the five annexures must be sent by post to the ICSSR well in advance, preferably six months before the scheduled dates of the seminar to enable its proper evaluation and processing. The applications, duly complete as per the prescribed format that are received less than three months in advance may not be considered. 

3.3. The submission of reports and audited accounts as per the prescribed format mentioned in the concerned Sanction Order, is mandatory and should be submitted within 30 days of completion of the seminar/conference. Reports and audited accounts submitted after two years of completion of the seminar/conference shall not be processed. Non-submission of reports and audited accounts will debar the seminar convener/ Non Public funded organization from future ICSSR funding. Poor quality of Report will make it difficult to seek future funding under the ICSSR schemes. 

3.4. The proposals should consist of the following: 

1. The Application Form for organizing seminar/ conferences in India

2. The Forwarding Letter and Undertaking from the Head of the host Institution/ The Registrar in case of a University
3. The Abstracts Form of Seminar Proposal as Annexure I.

4. A brief CV of the Convener of the Seminar (in 3-4 pages) as Annexure II.

5. A duly attested ‘Caste Certificate’ or ‘Person with Disability Certificate’ in case the seminar convener belongs to the category as Annexure IIA.

6. Concept Note with Sub-themes (500-1000 words) along with note on the research questions being addressed in the seminar and the possible contribution of the seminar outcome to the existing body of social science research, as Annexure IIIA. The tentative session-wise programme, mentioning the topic of each session and its presenters as Annexure IIIB. 

7. The lists of national and international paper presenters and speakers with their respective affiliations as Annexure IV.

8. In case of International Conference, the confirmation letters from foreign paper presenters and speakers as Annexure IV A. In case the grant sought from the ICSSR is Rs.5.Lakhs and above for either an International/ a National seminar, the confirmation letters from all the paper presenters and speakers should be furnished as Annexure IV B

9. The seminar proposals seeking a grant of Rs.4.Lakhs and above must also submit their ‘plan for publication’ in the proposal. 

3.5 The seminar requests for financial assistance of Rs.1.0 Lakh and above should be sent to the ICSSR office in New Delhi.
Requests for financial assistance less than Rs.1.0 Lakh should be sent to the ICSSR Regional Centers of respective regions.
                                                     

                                        (See ICSSR website for addresses of Regional Centers) 

4. Financial Allocation 

4.1. The seminar organizers should send budget estimates under the following permissible budget heads:

                                        

S.No.

Heads

 

Amount

(in Rs.)

1.

Domestic Travel

 

2.

International Travel (not more than 25% of the total budget)

 

3.

Accommodation

 

4.

Food Expenses for Participants

 

      5.

Honorarium to Paper writers

 

      6.

Organizational Expenses (including Venue Bookings, Transport, Stationery, Xeroxing, Secretarial assistance, Contingency)

 

 

Total

 


4.2. A re-appropriation within expenditure heads upto 10% of sanctioned grant is permissible, from one to another existing/ new expenditure head, at the time of submission of audited statement of accounts.

5. Procedure for Award of Seminar Grant

5.1. All the proposals that are complete as per the prescribed format, shall be evaluated by an Expert Committee nominated for the purpose by the Chairman, ICSSR. Approvals/rejections of proposals shall be as per the recommendations of the Committee. 

5.2. The Expert Committee meetings will be held from time-to-time, generally about four times a year.

6. Monitoring: 

The financial and other terms and conditions will be as follows: 

6.1. The institution/organization should inform the Council about any financial assistance received from other sources. 

6.2. The approved funds will be released in two installments. The first installment of 90% of the sanctioned amount will be released on receipt of the Advance Receipt.Grant-In-Aid Bill. (The Advance Receipt for the amount of funds to be released should be signed by the authorized finance officer (e.g. Registrar, Principal, Finance Officer, Director, etc of the organization where money is to be released).

6.3. The second and final installment of 10% or less, as the case may be, will be released after the conclusion of the seminar on receipt of Seminar Report (2 copies, hard-bound), audited head-wise statement of accounts and utilization certificate (on 19-A Form) of the entire sanctioned amount, duly certified by the auditor/ finance officer, in case, the grantee organization is a central university. These must be in accordance with the prescribed format as specified in the concerned Sanction Order. 

6.4. The accounts relating to the seminar grant will be made available for internal as well as external audit. 

6.5. The grantee organization shall be liable to refund the entire grant amount together with the interest @ 10% from the date of encashment of the cheque in case the event did not take place within the stipulated period or the financial year for which the grant had been released. 

6.6. The decision of the Member-Secretary, ICSSR on the question whether there has been breach or violation of any of the terms and conditions mentioned herein as well as in the sanction order/letter, shall be final and binding on the grantee. 

6.7. The seminars that receive ICSSR sanction of Rs. 4 lakhs and above must submit two copies of the publication as per the ‘plan for publication’ given at the time of seeking grant for the proposal.

7. Obligation of the Forwarding Institution

7.1 The forwarding institution, through which ICSSR grant will be administered, has to provide, an undertaking to administer and manage the ICSSR grant, as per the terms and conditions of the grant as prescribed by ICSSR and provide logistical support for the execution of the grant under the format given in the approval/sanction letter.

7.2 The institution should ensure that the convener of the seminar submits a detailed report within thirty days after the Seminar/Conference.

7.3 The forwarding institution must submit in the prescribed format a utilization certificate and audited statement of accounts for the total expenditure incurred on the seminar/conference and refund the unspent amount of the grant, if any.

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