Overview
The Administration Department is dedicated to fostering a seamless and efficient work environment by streamlining administrative procedures and advancing digital transformation. Our goal is to ensure that all administrative functions are managed smoothly and effectively, enhancing operational efficiency and supporting the overall success of the organization.
Core Functions
The Administration Department at ICSSR plays a pivotal role in facilitating efficient management of administrative matters for staff and officers. Our core functions include:
1. Personnel Management:
- Overseeing the establishment, service, and recruitment of Staff (Group A/B/C), outsourced staff, contractual staff, and interns, apprentice.
- Maintaining service records and managing daily administrative tasks such as appointments, relieving, retirement, resignation, postings, training, transfers, work allocation, medical reimbursements, PF withdrawals, leave management, and LTC.
2. Financial Management:
- Managing accounts and pay-related matters for staff.
3. Pension Administration:
- Handling pension-related issues of retired staff Government including centralized information system for the pensioner’s management of pension matters, pension budget matters, and issuance of pensioner ID cards.
4.Regulatory Compliance:
- Assuring adherence to rules and regulations as directed by the Ministry of Education, Government of India.
5. Performance Appraisal:
- Maintaining and ensuring the timely processing of employees' Annual Performance Appraisal Reports (APARs).
6. Repair/Maintenance:
- Managing repair and maintenance of buildings, cleaning and sanitation, staff car cell, Parking arrangements.
7. Facilities Management:
- Chintan Guest House:
The ICSSR Chintan Guest House, an elegant retreat located within our premises, is meticulously designed to accommodate scholars, researchers, and esteemed committee members which is managed by a dedicated third-party service under the ICSSR's supervision, the guest house offers a variety of accommodations, each imbued with its own distinct charm.
- We offer a range of lavish rooms designed to ensure a comfortable and stay. Below is a summary of our room types and their respective tariffs:
| S.No. | Type of Rooms | No. of Rooms | Tariff per day |
|---|---|---|---|
| 1 | Luxurious Suites | 4 | ₹2500 + 12% GST |
| 2 | Executive Rooms | 4 | ₹2000+ 12% GST |
| 3 | Deluxe Rooms available | 12 | ₹1700 + 12% GST |
| 4 | Annexe | 10 | ₹1500 + 12% GST |
Guests can take advantage of 24-hour room service, complimentary Wi-Fi, and a selection of exquisite dining options prepared by skilled chefs. For bookings and inquiries, please contact Mr. Rajneesh Ralli at 9899614756.
Hostel:
The ICSSR Hostel, located in our premises, offers a cost-effective lodging solution for scholars, featuring nine comfortable rooms available at just ₹200 per day per person. Each room is well- equipped with air conditioning, double beds, and full furnishings to ensure a pleasant stay.
Guests also benefit from convenient canteen facilities on-site. Our hostel is dedicated to providing a comfortable and affordable accommodation option, designed to meet the needs of guests while maintaining high standards of convenience and a comfortable stay.
8. Data Management and Documentation:
- Collecting and collating data related to administration and personnel from various sections and divisions.
9. Event Organization:
- Organizing celebrations for Yoga Day, Independence Day, Republic Day and various cultural festivals.
- Planning and executing promotional activities, awareness campaigns, workshops, and in- house competitions for various occasions.
10. Language Promotion:
- Promoting and encouraging the use of the official language Hindi through various incentive schemes.
11. Sanitation and Cleanliness:
- Conducting regular checks to ensure the sanitation and cleanliness of office premises.
12. Procurement:
- Handling procurement of products and services through the Government e-Marketplace (GeM) portal/Central Public Procurement Portal (CPPP).
13. Disciplinary Matters:
- Overseeing and managing disciplinary matters across all subdivisions of the Council.
14. Meeting Coordination:
- Scheduling and coordinating quarterly high-level Council and statutory committee meetings, including logistics and travel arrangements for esteemed members.
15. Dispatch Section:
- Central Registry Management: Overseeing the central registry to handle the receipt, distribution, and dispatch of all mail.
- Franking Machine Utilization: Employing a franking machine to enhance the efficiency of our postal operations. This advanced technology streamlines the dispatch process by pre-paying postage and printing labels directly onto mail, eliminating the need for traditional stamps and manual calculations. It also efficiently processes bulk mailings, ensuring prompt dispatch and optimizing our workflow for reliable, rapid postal service.
16. RTI/PG Portal:
- RTI Applications: Efficiently managing applications from Indian citizens under the Right to Information (RTI) Act, 2005. This includes ensuring timely and accurate disposal of requests to maintain transparency and uphold public trust.
- Public Grievance Portal (PG Portal): Preparing necessary documentation from respective divisions to facilitate the prompt resolution of public grievances submitted through the PG Portal. This process ensures a swift and effective response to concerns raised by the public.
17. Legal Cell:
- Timely Case Resolution: Overseeing the prompt and efficient resolution of all legal matters, including matter related to regional centres and institutes. This ensures that all court- related issues are addressed in a timely manner.
- Regulatory Compliance: Ensuring that regional centres and institutes adhere to all applicable rules and regulations. This involves maintaining rigorous oversight to uphold compliance and operational standards across all divisions.
18. Health Schemes and Initiatives for Employees:
- Empanelment Hospitals/Labs/Diagnostics Centres:
The Indian Council of Social Science Research (ICSSR) has empaneled 256+ hospitals and continues to expand this network to provide access to high-quality healthcare facilities at affordable rates.
* List of Hospitals
- Medical Consultant Visits:
Two medical consultants visit the office regularly to ensure employee health and conduct routine check-ups.
- Health Check-Up Drives:
Various health check-up drives have been organized in collaboration with reputed hospitals and laboratories for the benefit of employees.
